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NY-Focused SMS Designed for New York State Schools

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Data & Analytics Dashboards, Reports & Seamless Exports

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Empowering K-12 Leaders: Author Dashboards to Fit Your District's Needs

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SchoolTool® Built for New York State K–12 schools, this all-in-one student management system offers intuitive, data-driven, and time-saving tools to manage student information.

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ClearTrack™ New York State’s leading special education management software, offering flexible, all-in-one tools to simplify IEPs, Medicaid, reporting, and compliance for K-12 districts statewide.

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MTSS Edge™ A customizable MTSS platform for K-12 schools nationwide, managing academic, behavioral, and social-emotional supports in one place.

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Advanced Analytics™ A flexible data visualization platform that serves K–12 districts and higher education institutions nationwide, transforming student data into clear, actionable insights.

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1 min read

How Eastern Suffolk BOCES Modernized Legacy Assessment Reporting with Advanced Analytics

Mindex Dec 1, 2025 8:30:00 AM

Amazon Web Services Cloud Services

How Eastern Suffolk BOCES Modernized Legacy Assessment Reporting with Advanced Analytics

Eastern Suffolk BOCES (ESB) is a regional educational service agency supporting more than 70 school districts across New York State. Their legacy BOCES Assessment Reporting System (BARS), a suite of Crystal Reports tracking seven years of state assessment and Regents Exam data, provided valuable historical insights but lacked interactivity, customization, and integration with other data sources.

The Challenge

Recognizing the need for a modern, flexible, and scalable solution, ESB sought to update BARS while preserving access to historical data, enabling district-specific customization, integrating third-party and student information system (SIS) data, and supporting the diverse needs of multiple districts, including Big 5 districts such as Syracuse.

To achieve these goals, ESB partnered with Mindex, leveraging their expertise in data analytics to deliver a future-ready, scalable reporting platform tailored to district needs.

Why Mindex

ESB chose Mindex because they wanted a partner, not just a vendor.

Years of collaboration through our SchoolTool Student Management System and other services, including cloud migrations and analytics support, had shown our deep understanding of their operational needs and the complexities of state mandated data and reporting requirements.

ESB leveraged our Advanced Analytics platform to deliver a scalable, reliable solution built on this history of trust and expertise. As an AWS Advanced Tier Partner with Data Analytics Certification, Mindex maintains a long-standing relationship with the Amazon QuickSight team, ensuring ESB benefits from the latest analytics capabilities and a future-ready platform.

The Solution

To modernize assessment reporting, ESB worked with Mindex to leverage its Advanced Analytics platform.

Integrated Data Lake

Consolidate historical and current assessment data, including third-party and SIS sources

Custom Dashboards

Train the ESB Staff Development team to author dashboards tailored to district needs

Distinct Analytics Sites

Provide 70 districts with secure, interactive access for 250,000 students—while also supporting region-wide and ESA-level analysis through aggregated dashboards.

Scalable Platform

Build on AWS and QuickSight to support growth and future AI-powered analytics

The Impact and Key Benefits

A screenshot of the ESBOCES regional-level dashboard displaying data visualizations and metrics.

The modernization of BARS transformed assessment reporting and expanded insights across districts:

Real-time, interactive dashboards for districts to explore assessment data

Integration of SIS and third-party data for a comprehensive view of student outcomes

AI-ready platform supporting future generative AI features such as natural language Q&A and executive summaries

Empowered ESB staff with self-service analytics capabilities
Flexible platform that scales for future growth and advanced insights

Looking for Regional Dashboards?

Our data analytics team can help you create custom dashboards tailored to your needs.

Chat with Our Team

Course Scheduling Feature Image BI Blog Post- Option 2

How Eastern Suffolk BOCES Modernized Legacy Assessment Reporting with Advanced Analytics

How Eastern Suffolk BOCES Modernized Legacy Assessment Reporting with Advanced Analytics

Mindex: Dec 1, 2025 8:30:00 AM

Amazon Web Services Cloud Services

How SCRIC Collected and Visualized DIBELS Data using Mindex Advanced Analytics

How SCRIC Collected and Visualized DIBELS Data using Mindex Advanced Analytics

Mindex: Nov 24, 2025 1:15:37 PM

SCRIC (South Central Regional Information Center) supports 49 districts serving more than 47,000 students across New York State. When third-party...

Amazon Web Services Data Analytics and Insights

Empowering K-12 Leaders: Author Dashboards to Fit Your District's Needs

Empowering K-12 Leaders: Author Dashboards to Fit Your District's Needs

Mindex: Oct 21, 2025 1:09:59 PM

As a K–12 leader, you know that data is at the heart of student success, guiding everything from classroom strategies to districtwide...

Amazon Web Services Events Data K-12 Advanced Analytics

How SCRIC Collected and Visualized DIBELS Data using Mindex Advanced Analytics

1 min read

How SCRIC Collected and Visualized DIBELS Data using Mindex Advanced Analytics

Mindex : Nov 24, 2025 1:15:37 PM

SCRIC (South Central Regional Information Center) supports 49 districts serving more than 47,000 students across New York State. When third-party...

Amazon Web Services Data Analytics and Insights

Mindex Featured at AWS re:Invent: Advancing Education with GenAI

Mindex Featured at AWS re:Invent: Advancing Education with GenAI

Picture of SchoolTool

SchoolTool : Dec 5, 2024 2:32:45 PM

AWS re:Invent isn’t just a conference—it’s the global gathering for cloud computing professionals to learn, innovate, and connect. This year, Mindex...

Announcement Amazon Web Services Cloud Services SchoolTool Data Data Analytics and Insights

Empowering K-12 Leaders: Author Dashboards to Fit Your District's Needs

1 min read

Empowering K-12 Leaders: Author Dashboards to Fit Your District's Needs

Mindex : Oct 21, 2025 1:09:59 PM

As a K–12 leader, you know that data is at the heart of student success, guiding everything from classroom strategies to districtwide...

Amazon Web Services Events Data K-12 Advanced Analytics