SchoolTool | Data & Analytics with Dashboards, Reports, and Exports

Fast, Sleek, and Interactive Visuals

Want to dive deeper into your data? Look no further than our intuitive and interactive visuals!

• Experience effortless data visualization with our dynamic dashboards—fast, sleek, and interactive.

• Stay ahead of the curve by subscribing to our dashboards for regular updates, keeping you informed about the latest trends and changes in your data.

• Never miss a critical data point again with our reliable threshold alerts, ensuring you're always prepared to take prompt action.

Customizable and Build-Your-Own

Why settle for a cookie-cutter solution when you can have a full-fledged customizable BI tool?

• Customize your dashboard to align perfectly with your unique requirements.

• Leverage the underlying data from our Data Lake to build a personalized dashboard.

• Whether at the RIC, BOCES, or District level, create the dashboard you envision with complete flexibility.

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Built-In Security & Compliance

Is data security a top priority? Our dashboards ensure utmost security and compliance.

• Our dashboards automatically filter student data based on user roles and permissions, simplifying access management and maintaining data security.

• Rest assured, we prioritize data privacy by sharing only secure links, eliminating concerns associated with sharing actual data.

SchoolTool offers many dashboards to assist you, including the ones we’ve featured below:

Early Warning Dashboard

The Early Warning Dashboard provides users with a means of analyzing attendance trends for a group of students. You can identify students at risk of becoming chronically absent (according to New York State criteria for absenteeism), see how enrollments impact absenteeism trends, and compare trends from year to year to determine whether any of the modifications the district has made is having an impact.
Roster Dashboard

Attendance is becoming an increasingly growing problem to keep your finger on. With the Roster Dashboard, teachers can view all their classes and learn everything about the group of students they are teaching, including daily absences, final course scores, a history of 3-8 Assessments, User Defined Assessment (UDA) scores, and more. They also have the option to dive into charts for a single student via a Student View Dashboard that has an additional chart available displaying period grades against period absences. Is the behavior for a specific student—or group of students— a long-term trend or something new that can be proactively addressed?
Course Attendance Dashboard

Data analytics isn’t always about finding areas in need of improvement. It can be used to identify the positive areas resulting in success that could be replicated.

The Course Attendance Dashboard allows administrators to find which classes had the fewest number of absences and dig into the data to further understand “why?” Perhaps there is a trend with a specific educator teaching those classes and continuously achieving a high rate of student engagement and success!

Teachers often draw support from one another, and by identifying those that stand out from the pack, best practices can surface that other teachers can draw from and integrate into their own program.
Many More, Plus Custom Dashboards

We offer a variety of ready-made dashboards designed to cater to the specific data needs of Districts, BOCES, and RICs.

If any Schooltool customer or partner requires further customization to align with their specific requirements, they have the flexibility to modify an existing pre-built dashboard, create a new one from scratch, or enlist the assistance of Mindex Services to develop a personalized dashboard tailored to their needs.

Advanced Analytics Dashboard Feature Image

SchoolTool's Advanced Analytics

Capabilities - the really smart stuff!

Our Advanced Analytics propels educational technology forward, unlocking invaluable data insights for districts and driving systematic improvements in student outcomes.

Data Lake House Architecture

Are you struggling with how to organize your data while keeping it agile enough to meet tomorrow's analysis needs? Our architecture

• Securely catalogs and stores data in a flexible format ensuring it can be quickly remixed, reused, or repurposed to meet your next analytical needs.

• Uses in memory and parallel processing that allows you to run analytical workloads on anything from raw to fully prepped data sets fast.

• Keeps all infrastructure for analytics separate from the operational side of your SIS allowing you to run intensive analytical workloads without affecting district operations.

Ingest 3rd Party Data

Want to take your analysis to the next level? Ingest your third-party data into your Data Lake.

• Our team is here to assist you in seamlessly integrating (or pulling) your third-party data, enabling you to achieve a comprehensive view like never before.

• Say goodbye to data analysis woes! Our advanced analytics capabilities empower you to effortlessly analyze one-off CSVs, providing quick and valuable insights precisely when you need them.

• Visit our Integrations page to discover more about our capabilities.

Icon highlighting SchoolTool's Advanced Analytics AI Solutions

AI Takes on the Heavy Lifting

No data science wizardry needed! Our AI features are here to help!

• With natural language capabilities, users can simply type in their questions in plain English and let the AI generate the charts and insights they need.

• Our tool also features advanced anomaly detection to automatically identify unusual changes in your data, eliminating the need for constant manual monitoring.

SchoolTool supplies a countless number of standard (and customizable!) reports.

We're also constantly adding new reports based on the latest state requirements, district needs, and special requests.

Here are just a few of our favorite reports available to SchoolTool customers, several of which are in support of unique New York State requirements:

New York State-Aid Report

Financial support for public schools is a critical component of addressing student performance and needs—eliminating the achievement gap, reducing class sizes, supporting at-risk students, addressing student social-emotional health, and providing adequate resources to English language learners, students with disabilities, and students experiencing homelessness.

With SchoolTool, you’ll be able to tackle the SA129 State Attendance report with ease and identify students who are eligible for State Aid. This report has a direct impact on the amount of State Aid public school districts and BOCES receive from the New York State Education Department, and ensures you are maximizing what your district receives for your “pay day” from the state that can be directly translated into assisting students in need.
School Safety and the Educational Climate (SSEC) Report

Safety is paramount in education, and a school environment that is safe and healthy has been linked to improved student learning and success. An important part of ensuring successful school outcomes is to have awareness around what kinds of incidents are happening and identify trends, patterns, and anomalies to potentially prevent a future incident from happening again.

SchoolTool’s out-of-the-box SSEC Summary Data Report gives administrators the flexibility to see all reported incidents in a single view or filter the information to only see the color-coded reportable categories New York State requires. They can select the school year, building school level, and group of students to see tallied incidents, offenders, and victims by type of incident. Together, we can be informed, proactive, and create a robust culture of health and safety within our schools.
BOCES Attendance Report

We understand that while we have a lot of standard reports available that meet universal needs across New York State districts, each of our customers still have their own unique challenges or offerings that may require a customized report. While SchoolTool customers can customize reports on their own, our team can take the lead and build a custom report for you when you can’t quite get to where you’re trying to go on your own.

An example of SchoolTool’s custom report development is with a report built in collaboration with BT BOCES to tackle their unique circumstances around attendance. While many attendance reports can only capture one daily absence, many of BOCES have half-day sessions (morning and afternoon) that they need to log student absences for separately. At the time, the system didn’t allow staff to identify which session (AM or PM) the student was absent from, creating inaccurate accounting of student attendance.

Our custom report—which has since been added as a standard report offering to benefit all NYS BOCES—gives staff the flexibility to log a student’s attendance separately for morning and afternoon sessions, identify the student's primary program, they are enrolled in, and shows which period they were absent from.
Canned and Custom Reports

The amount of data feeding any Student Management System can be overwhelming to navigate.

We have interactive dashboards, and plenty of out-of-the-box reports to help you aggregate, understand, and report student data quickly—but if those aren’t enough, our flexible custom export tools let you slice-and-dice the data however you need and want it.

Learn more about some of the exports available:

NYS Data Warehouse Exports

Each NYS Data Warehouse export is specific to an individual school year. In SchoolTool, you can run a Data Warehouse export at any time, regardless of the time of year. SchoolTool keeps historical data separate to prevent student records from being overwritten, so if you have already rolled over to the new school year, you can still run exports for the previous year.

Our SchoolTool team is NY-based and can turn state requirements around quickly, and Data Warehouse exports can be scheduled or executed with a single click! Districts can rest assured they don’t have to worry about being late meeting their requirement deadlines.

State Validation
Prior to running Data Warehouse exports, the State Validation area allows users to review potential export errors for different school years or faculty-based exports, and filter the list based on error type. (These errors correspond with NYS Level 0 validation rules as defined in the NYS Student Information Repository System (SIRS) Manual.)
Custom Exports

Users can create custom exports by selecting fields from a module, defining filters, and refining the output by choosing which combinations of rules/criteria are exported. Exports can be saved and shared with other user groups for future use, and can be used to integrate with any vendor than can consume a file to populate their database.

No worries: If SchoolTool doesn’t have what you need out-of-the-box, and you’re unable to build it yourself using SchoolTool’s built-in export customization tools, we can help build it for you!
Scheduled or One-Time Single-Click Exports