SchoolTool | Data & Analytics with Dashboards, Reports, and Exports

With insurmountable student data at your fingertips, it can be easy to become immobilized and unsure of where to even begin sorting through it all.

Thankfully, SchoolTool dashboards provide users with an interactive way to view aggregated data and analyze trends!

Administrators and teachers can create and manipulate graphs, charts, and tables in a variety of ways to quickly navigate and obtain the desired information they are curious about.

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Users can customize their dashboards with filters from an extensive list of fields, hover or drill down to view additional details about the data, save dashboard views they access repeatedly, and export the chart data into a variety of formats.

Having all the data in the world is useless if you’re unable to understand what you’re looking at and turn it into actionable analytics.

SchoolTool offers many dashboards to assist you, including the ones we’ve featured below:

Early Warning Dashboard

The Early Warning Dashboard provides users with a means of analyzing attendance trends for a group of students. You can identify students at risk of becoming chronically absent (according to New York State criteria for absenteeism), see how enrollments impact absenteeism trends, and compare trends from year to year to determine whether any of the modifications the district has made is having an impact.
Roster Dashboard

Attendance is becoming an increasingly growing problem to keep your finger on. With the Roster Dashboard, teachers can view all their classes and learn everything about the group of students they are teaching, including daily absences, final course scores, a history of 3-8 Assessments, User Defined Assessment (UDA) scores, and more. They also have the option to dive into charts for a single student via a Student View Dashboard that has an additional chart available displaying period grades against period absences. Is the behavior for a specific student—or group of students— a long-term trend or something new that can be proactively addressed?
Course Attendance Dashboard

Data analytics isn’t always about finding areas in need of improvement. It can be used to identify the positive areas resulting in success that could be replicated.

The Course Attendance Dashboard allows administrators to find which classes had the fewest number of absences and dig into the data to further understand “why?” Perhaps there is a trend with a specific educator teaching those classes and continuously achieving a high rate of student engagement and success!

Teachers often draw support from one another, and by identifying those that stand out from the pack, best practices can surface that other teachers can draw from and integrate into their own program.

SchoolTool supplies a countless number of standard (and customizable!) reports.

We're also constantly adding new reports based on the latest state requirements, district needs, and special requests.

Here are just a few of our favorite reports available to SchoolTool customers, several of which are in support of unique New York State requirements:

New York State-Aid Report

Financial support for public schools is a critical component of addressing student performance and needs—eliminating the achievement gap, reducing class sizes, supporting at-risk students, addressing student social-emotional health, and providing adequate resources to English language learners, students with disabilities, and students experiencing homelessness.

With SchoolTool, you’ll be able to tackle the SA129 State Attendance report with ease and identify students who are eligible for State Aid. This report has a direct impact on the amount of State Aid public school districts and BOCES receive from the New York State Education Department, and ensures you are maximizing what your district receives for your “pay day” from the state that can be directly translated into assisting students in need.
School Safety and the Educational Climate (SSEC) Report

Safety is paramount in education, and a school environment that is safe and healthy has been linked to improved student learning and success. An important part of ensuring successful school outcomes is to have awareness around what kinds of incidents are happening and identify trends, patterns, and anomalies to potentially prevent a future incident from happening again.

SchoolTool’s out-of-the-box SSEC Summary Data Report gives administrators the flexibility to see all reported incidents in a single view or filter the information to only see the color-coded reportable categories New York State requires. They can select the school year, building school level, and group of students to see tallied incidents, offenders, and victims by type of incident. Together, we can be informed, proactive, and create a robust culture of health and safety within our schools.
BOCES Attendance Report

We understand that while we have a lot of standard reports available that meet universal needs across New York State districts, each of our customers still have their own unique challenges or offerings that may require a customized report. While SchoolTool customers can customize reports on their own, our team can take the lead and build a custom report for you when you can’t quite get to where you’re trying to go on your own.

An example of SchoolTool’s custom report development is with a report built in collaboration with BT BOCES to tackle their unique circumstances around attendance. While many attendance reports can only capture one daily absence, many of BOCES have half-day sessions (morning and afternoon) that they need to log student absences for separately. At the time, the system didn’t allow staff to identify which session (AM or PM) the student was absent from, creating inaccurate accounting of student attendance.

Our custom report—which has since been added as a standard report offering to benefit all NYS BOCES—gives staff the flexibility to log a student’s attendance separately for morning and afternoon sessions, identify the student's primary program, they are enrolled in, and shows which period they were absent from.
Canned and Custom Reports

The amount of data feeding any Student Management System can be overwhelming to navigate.

We have interactive dashboards, and plenty of out-of-the-box reports to help you aggregate, understand, and report student data quickly—but if those aren’t enough, our flexible custom export tools let you slice-and-dice the data however you need and want it.

Learn more about some of the exports available:

NYS Data Warehouse Exports

Each NYS Data Warehouse export is specific to an individual school year. In SchoolTool, you can run a Data Warehouse export at any time, regardless of the time of year. SchoolTool keeps historical data separate to prevent student records from being overwritten, so if you have already rolled over to the new school year, you can still run exports for the previous year.

Our SchoolTool team is NY-based and can turn state requirements around quickly, and Data Warehouse exports can be scheduled or executed with a single click! Districts can rest assured they don’t have to worry about being late meeting their requirement deadlines.

State Validation
Prior to running Data Warehouse exports, the State Validation area allows users to review potential export errors for different school years or faculty-based exports, and filter the list based on error type. (These errors correspond with NYS Level 0 validation rules as defined in the NYS Student Information Repository System (SIRS) Manual.)
Custom Exports

Users can create custom exports by selecting fields from a module, defining filters, and refining the output by choosing which combinations of rules/criteria are exported. Exports can be saved and shared with other user groups for future use, and can be used to integrate with any vendor than can consume a file to populate their database.

No worries: If SchoolTool doesn’t have what you need out-of-the-box, and you’re unable to build it yourself using SchoolTool’s built-in export customization tools, we can help build it for you!
Scheduled or One-Time Single-Click Exports