Everything Included — No Extra Modules
IEP management, 504 plan tracking, reporting, and integrations in one complete system — with no add-ons or hidden costs.
SPECIAL EDUCATION, SIMPLIFIED.
The ClearTrack Difference
Trusted. Flexible. Unmatched.
We recognize that every district is unique, which is why ClearTrack offers unmatched flexibility to tailor the system to your specific needs. Our solution is trusted by districts statewide, and we provide ongoing support and training through Regional Information Centers to ensure personalized service and attention.
Built for New York State Compliance
Developed with BOCES and aligned with NYSED, ClearTrack supports IEP workflows, CSE processes, and state reporting requirements — and evolves as regulations change.
Built-In Medicaid Billing— No Separate System
Service tracking and Medicaid reimbursement are fully integrated, allowing districts to document services, generate claims, and track payments without switching systems or duplicating work.
Manage IEPs with Built-In Accuracy
ClearTrack supports the full lifecyle of IEP development throughout structured, role-tailored workflows. Required fields and embedded logic ensure documentation is complete, while data carryover minimizes manual entry and errors.
Built-in history tracking captures every change, providing a reliable audit trail and enabling modification indicators for clear oversight.
Keep Meetings, Referrals, and Timelines Moving
Special Education workflows are centralized, making it easier to track referrals, schedule meetings, and monitor eligibility timelines. Actionable alerts and automated notifications and alerts help teams stay on track and avoid compliance gaps.
Instead of relying on spreadsheets or manual follow-ups, teams have real-time visibility into every stage.
Connect Service Tracking to Medicaid Reimbursement
Service documentation flows directly into Medicaid billing, eliminating duplicate entry and reducing the risk of errors. Built-in validation rules help ensure claims are accurate before submission.
Districts can monitor reimbursement activity in real time while maintaining audit-ready records.
Turn Compliance Data into Usable Insight
ClearTrack’s reporting engine goes beyond basic exports. Because the system is built on a relational database, districts can generate deeper insights across students, services, and timelines.
Prebuilt reports support state requirements, while flexible tools allow for custom analysis when needed.
Automation That Reduces Manual Work
From system-generated meeting agendas to automatic notifications when IEPs are finalized, ClearTrack reduces repetitive tasks and keeps teams informed without extra effort.
Built-In Checks and Balances
Validation rules and data verification tools help prevent incomplete documentation and invalid Medicaid claims, reducing compliance risk and audit exposure.
Flexible and Customizable
A uniquely configurable system that adapts to district documents, existing workflows, and processes—supported by built-in guardrails that maintain data integrity and ensure compliance.
Seamless Integration
ClearTrack connects with student management systems and integrates with MTSS Edge, SchoolTool, and Advanced Analytics, creating a more unified data environment across departments.
Local Support That Understands Your Needs
With strong ties to Regional Information Centers, districts receive support from teams that understand New York’s systems, requirements, and day-to-day challenges.
Ready to Simplify Special Education Management?
ClearTrack gives districts a more connected, compliant, and efficient way to manage Special Education — without added complexity or cost.
BOCES Integration
Our integrated BOCES system offers seamless database integration between BOCES and local district databases, which makes it easier for BOCES staff to collaborate on student IEPs. The BOCES system also includes a complete billing system.
Looking for ClearTrack's Latest Updates?
Navigate to the Highlights icon in your ClearTrack Main Menu to see our latest Release Feature Highlights Document! If you don't have access to this icon, please contact your administrator or Regional Information Center (RIC) liaison for assistance.
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