Flexible IEP Integration
Easily import NYS IEPs from non-ClearTrack systems, ensuring all student data resides in one central location.
Empowering Special Education Management with a BOCES-Centric Design
When it comes to managing Special Education at a New York State BOCES, you're navigating a complex landscape of student needs, reporting requirements, and district collaboration. ClearTrack, originally built by Broome-Tioga BOCES, isn't a generic solution – it was specifically built to address the unique Special Education needs and workflows of NYS BOCES to simplify your daily operations, ensure compliance, and empower your team to focus on what matters most: student success.
Learn more about the BOCES-specific benefits that ClearTrack provides:
Gain a 360-Degree View of Every Student
Student Tracking
ClearTrack centralizes all critical student information, providing an immediate and comprehensive understanding of each student's journey, from demographics to daily services.
- Effortless Data Management: Auto-import demographics from SMS, ensuring accuracy and saving valuable time.
- Comprehensive Student Profiles: Access enrollment, district IEPs, and special alerts at a glance.
- Seamless Service Delivery: Track complete service history and generate class list reports with ease, ensuring no student's needs are overlooked.
- Custom Communication: Generate personalized word letters for parents and guardians quickly and efficiently.
- Integrated Tracking: Monitor service attendance and disciplinary actions within the same system for a holistic view.
Optimize Financial Accuracy and Reimbursement
District Billing
ClearTrack simplifies the intricate billing process for services and evaluations, maximizing your BOCES's financial efficiency and ensuring accurate reporting.
- Effortless Financial Management: Streamline your billing for both services and evaluations, reducing administrative burden.
- Clear Financial Insights: Generate Net Cost/Refund Reports for transparent financial oversight.
- Simplified Reimbursement: Easily complete HCSAR Worksheets to facilitate timely and accurate state reimbursements.
- Accurate COSER Reporting: Confidently submit COSER reports, knowing your data is precise and compliant.
Ensure Compliance with Confidence
State Reporting
ClearTrack takes the stress out of state reporting, providing robust tools to track and generate all necessary documentation for SED and other compliance requirements.
- Automated Compliance: Effortlessly track and generate SED-4/RS-2 reports, ensuring you meet all state mandates.
- Streamlined Documentation: Simplify the creation of SA-156 Worksheets for seamless state submissions.
- District Support: Generate SEDCAR and PD-8 reports for your constituent districts, fostering smooth collaboration and compliance across the board.
Data at Your Fingertips
Canned/Custom Reporting
ClearTrack empowers you with powerful reporting capabilities, offering both immediate insights through canned reports and the flexibility to create custom queries for unique data needs.
- Instant Insights: Access hundreds of pre-built, canned reports for immediate data analysis and operational oversight.
- Tailored Information: Utilize easy-to-use queries and custom reporting tools to extract the exact data you need, when you need it.
- Data-Driven Decisions: Leverage comprehensive reporting to make informed decisions and demonstrate program effectiveness.
Seamless Collaboration, Enhanced Efficiency
District Integration (BOCES Bridge)*
The BOCES Bridge feature facilitates unparalleled, secure, and direct access to district data, fostering true collaboration and reducing duplicate efforts between BOCES and your constituent districts.
- Real-Time Collaboration: Gain seamless, direct access to finalized IEPs from your districts, complete with viewing history.
- Streamlined Security: Manage staff and security credentials into your component districts, including Medicaid.
- Integrated Workflow: Enter progress notes directly into district databases, ensuring consistency and saving time.
- Unified IEP Development: Access district databases for IEP writing, including PLEPS and Goals, promoting a unified approach.
- Streamlined Medicaid Input: Facilitate Medicaid input directly within district systems, including electronic signatures, for a more efficient process.
- Eliminate Data Silos: Break down barriers between BOCES and districts for a more cohesive special education ecosystem.
* BOCES Bridge is only available for integration with districts using ClearTrack. While BOCES must purchase ClearTrack when using it as their Special Education software, BOCES Bridge is a free integration feature so you can provide better support to your ClearTrack districts.
Comprehensive Data Warehousing
Utilize the Data Warehouse Staff Student Course feature to generate 7 downloadable files, supporting various reporting needs.
Personalized Student Profiles
Create customized student questions and profiles using the questionnaires feature for more comprehensive data collection.
Adaptable Data Fields
Leverage sixty user-defined fields to customize ClearTrack to your unique BOCES needs.
Secure Document Management
Attach and store important documents at both the BOCES and District levels with the integrated document repository.
Dedicated Local Support
Benefit from responsive, knowledgeable RIC support, ensuring you always have the help you need. You also have the option to be directly supported by Mindex.
Stable. Secure. Committed.
New York State Focus
ClearTrack was designed to meet the unique needs of BOCES and districts in New York State.
Long-Term Stability
Change is constant, especially in the world of education technology. One area you can be confident won’t change, is in our long-term stability as a privately-owned and independent tech company headquartered in New York.
We have done business with Regional Information Centers (RICs), BOCES, and school districts for almost 3 decades, and are not only proud of the trusting relationships we’ve established, but our ability to continually give back to the local community and New York State.
We're New Yorkers, too!
We’re also based in New York, and no BOCES is too far for us to stop by. Our Service Delivery Team is accessible 24/7, and you won’t experience a delay in response time due to frustrating time zone differences and operating hours.
Additional Pricing Incentives
Not only does ClearTrack offer unmatched flexibility to tailor the system to your specific needs, but it is trusted by BOCES statewide and stands out from other SPED solutions in the market for its affordability, reporting, ease of use and customer service.
Take advantage of additional incentives when using multiple Mindex products!
BOCES using SchoolTool SMS can receive an additional significant reduction in pricing due to economies of scale and free syncing of data between Mindex cloud-hosted products! Plus...
Budget-friendly for BOCES new to Mindex
When we acquired ClearTrack and RTI Edge (now known as MTSS Edge) from Broome-Tioga BOCES, we maintained the BOCES commitment to continue offering the most cost-effective solution for BOCES like yours
Learn why BOCES are choosing ClearTrack!
Watch our on demand demo.
We’ll give you an overview of Mindex ClearTrack, take you through the platform, and you can even submit questions to the team while you watch!
ClearTrack 30-Minute Overview
K-12 Student Management System
Built to meet the unique needs of New York State school districts, SchoolTool incorporates data-driven, intuitive, and time-saving features for configuring and managing student data. Built from the ground up, the Mindex team is involved in the full lifecycle of this product, including sales, training, support, and maintenance.
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Data Analytics and Visualization
School administrators can use interactive dashboards and Generative AI to gain insights, enhance student outcomes, and improve systems. They can visualize, filter, and customize data, connect with third-party sources, detect anomalies, generate charts by asking questions, and create summaries.
Multi-Tiered System of Supports
MTSS Edge™ helps identify struggling learners, assess their unique learning needs, and tailor support. Districts can track all student universal screenings, goals, progress monitoring, interventions, meetings, parent notifications, generate letters/student plans, and run reports.
