Mindex | Partnering with ESAs to Turn Regional Data Into Actionable Insights

Products for Education

Solutions for ESAs

Products for Business

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Advanced Analytics™ A flexible data visualization platform that serves K–12 districts and higher education institutions nationwide, transforming student data into clear, actionable insights.

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MTSS Edge™ A customizable MTSS platform for K-12 schools nationwide, managing academic, behavioral, and social-emotional supports in one place.

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ClearTrack™ New York State’s leading special education management software, offering flexible, all-in-one tools to simplify IEPs, Medicaid, reporting, and compliance for K-12 districts statewide.

ClearTrack™ for BOCES Streamline your BOCES special education operations.

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SchoolTool® Built for New York State K–12 schools, this all-in-one student management system offers intuitive, data-driven, and time-saving tools to manage student information.

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Education Service Agencies We also partner with Educational Service Agencies and districts nationwide through out vendor agnostic K-12 solutions for Analytics and MTSS to help them gain insights and improve student outcomes.

Discover how we can help your ESA

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Advanced Analytics™ for Business A scalable data visualization platform powered by Amazon QuickSight, helping organizations connect data, build sleek dashboards, and unlock AI-driven insights.

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Offerings

Spotlight: News & Trending

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App Modernization Transform Legacy Apps, Unlock Growth

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Cloud-Native Development Achieve Agile Custom Solutions

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Cloud Migration Scale with the Cloud

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Cloud Hosting Cloud Management, Simplified

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Data Analytics & Visualization See Your Data, Drive Smarter Decisions

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Generative AI Data Perfected, AI Ready

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Application Integrations Unify Systems for Greater Efficiency

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Migration Accelerator Program Accelerate Cloud Adoption with Credits

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Advanced Analytics for Business Your Data. Our Platform. Faster Insights.

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Data Architecture Review Optimize Data Workloads with Roadmap

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Generative AI On-Ramp Enhance Your Analytics with Amazon Q

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Well-Architected Framework Review Align with Best Practices, Gain Guidance

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Mindex Integrations Services Save Time, and Leave Repetitive Work Behind

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About Us

Join Our Team

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Get to Know Us See what we’re all about! With 30+ years of experience, we’re your trusted software development partner, specializing in full-stack agile development, cloud services, integrations, and K-12 solutions.

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Job Openings We’re Hiring, Come Join Us!

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Co-Ops Gain Experience, Build Your Future!

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Benefits Your Well-Being, Our Priority!

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SchoolTool Spotlight

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Bright Minds Blog Get the latest company updates, insightful case studies, and industry insights delivered straight to your inbox. Be in the know—subscribe today!

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SchoolTool Spotlight Stay connected with SchoolTool! Discover the latest education trends, product updates, and key release highlights for our student management system.

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Product Support

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Get in Touch We’d love to hear from you! Whether you’re starting an exciting new project, need to connect with our team, or just have a question, we’re here to help.

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Product Support Need to contact our support team for any of our K–12 products — SchoolTool, ClearTrack, MTSS Edge, or Advanced Analytics?

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We Partner with ESAs to Support Student Success through Management & Analytics Software Solutions

At Mindex, we’re more than just a software or services vendor — we’re your partner.

We work alongside Educational Service Agencies from day one, listening, collaborating, and delivering solutions that streamline district management of student information, special education, multi-tiered systems of support, and data-informed decision-making. At the regional level, we empower ESA analytical services that connect the dots for and across districts to drive systemic improvements in student success. Together, we help improve student outcomes and streamline district-level administration.

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Decades of K–12 Expertise

We bring decades of experience building K–12 software products and services, using that knowledge to support ESAs and their districts.

Get to Know Mindex →

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District-Level

Products

Our platforms, including Student Management, Special Education, Analytics, and MTSS, are designed to help districts gain insights and improve student outcomes.

See Our K–12 Solutions in Action →

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ESA-Level

Solutions

We provide platforms that enable ESAs to deliver their own services to districts in areas like data & analytics with Advanced Analytics, cloud hosting, and system integrations. 

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A True
Partnership

We collaborate with you to ensure our products, platforms and support model truly meet your region’s needs, 24/7/365 with the right experts from our vast, multi-disciplinary technical teams.

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Providing Timely, Actionable Insights

Near real-time, local-level data is often scattered across many districts and systems. Without the ability to efficiently consolidate, organize, report, and manage access to this data, ESA data services are limited to providing insights based on public or state reporting data, which is far less actionable and significantly limits the impact and value of ESA analytics.

Customizing & Supporting Analytics Solutions

Most companies either offer an extremely flexible BI tool with very little support, leaving you to find a partner you can trust to implement but who often isn’t around for the long haul. Or they offer a well-supported but rigid out-of-the-box solution that is difficult to build on to meet an ESA’s wide range of needs. ESAs need the best of both worlds from the ideal partner.

Delivering Cost Effective Analytics

There is a growing need to replace legacy platforms, address the rising costs of tools like Tableau and Power BI, and manage the complexity of maintaining robust implementations. Managing analytics infrastructure, integrating it with key systems such as IAM, and paying additional licensing or usage-based fees is expensive. As a result, there is a strong need for more cost-effective, managed solutions.

Providing Secure Generative & Agentic AI

Demand is increasing for generative and agentic AI to improve accessibility, speed to insight, and the ability to act on data for non-technical, time-constrained district staff. However, AI can be complex, inconsistent with non-deterministic output, costly if implemented as a point solution, or insecure when data is shared. ESAs need a platform-based approach and a partner who understands these challenges and can help navigate them.

Managing Large, Complex Data

How NERIC Enabled Districts to Share Class Capacity using Advanced Analytics

NERIC, the Northeast Regional Information Center, provides technology and data services to school districts across New York State. In partnership with Mindex, NERIC helped districts in Schoharie County and beyond share available course seats across multiple Student Information Systems. By creating a regionalized data product in Advanced Analytics, counselors can quickly identify open classes that fit student schedules and connect with the right contacts. The solution has reduced the time needed to locate available seats by up to five times and is now being expanded to additional counties and BOCES statewide.

Read Customer Story

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Author Your Own Dashboards

Modernizing Assessment Reporting for ESBOCES with Advanced Analytics

ES BOCES provides shared educational services and technology support to school districts across multiple counties in New York State. In partnership with Mindex, ES BOCES modernized their legacy BOCES Assessment Reporting System (BARS), replacing a suite of Crystal Reports with an interactive, cost-effective Advanced Analytics solution for NYS Assessments and Regents Exams.

The new system integrates seven years of historical data down to the item-response level, supports regular updates from raw NYS L1 DW data, and allows districts to incorporate 3rd-party and SIS data. Mindex helped integrate ES BOCES’ on-premises data warehouse into an Advanced Analytics data lake, trained the ES BOCES Staff Development team to create dashboards, and provided distinct Advanced Analytics sites serving  250,000 students across 70 districts.

The modernized BARS now provides districts with customizable, interactive reporting and the ability to extend capabilities using AI features.

Delivering Cost-Effective Analytics

Visualizing DIBELS Data Using Advanced Analytics

SCRIC (South Central Regional Information Center) supports 49 districts serving more than 47,000 students across New York State. When third-party grant funding ended, SCRIC needed a low-cost solution to help districts continue collecting and analyzing DIBELS data—within just three months.

In partnership with Mindex, SCRIC created a custom User Defined Assessment and deployed it to participating districts, providing an intuitive interface for data collection. Mindex then developed ETL pipelines to make the data available in Advanced Analytics and built interactive dashboards to bring actionable insights to educators.

Today, seven districts use the solution to collect and analyze DIBELS data cost-effectively, ensuring the continuation of vital work that began with pandemic learning loss grants. The dashboards are fully scalable, enabling expansion to all SCRIC districts across the region.

DIBELS Dashboard Example

Mindex K–12 Products That Help Districts Operate Efficiently & Improve Student Outcomes

Trusted by 12 ESAs and more than 577 school districts, our tools streamline student information, special education, and MTSS management, turning data into actionable insights. Here’s a look at our products:

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Data Analytics and Visualization

School administrators can use interactive dashboards and Generative AI to gain insights, enhance student outcomes, and improve systems. They can visualize, filter, and customize data, connect with third-party sources, detect anomalies, generate charts by asking questions, and create summaries.

Gain data insights

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Multi-Tiered System of Supports

MTSS Edge™ helps identify struggling learners, assess their unique learning needs, and tailor support. Districts can track all student universal screenings, goals, progress monitoring, interventions, meetings, parent notifications, generate letters/student plans, and run reports.

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Special Education Management

ClearTrack™ helps districts manage Individualized Education Programs (IEPs) and enables educators to track and monitor student progress. It also makes it easy for districts to manage New York State Data Warehouse reporting, Medicaid claims, as well as BOCES integration and collaboration on student IEPs.

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K-12 Student Management System

Built to meet the unique needs of New York State school districts, SchoolTool incorporates data-driven, intuitive, and time-saving features for configuring and managing student data. Built from the ground up, the Mindex team is involved in the full lifecycle of this product, including sales, training, support, and maintenance.

Learn what makes us #1

Our Products Are Strong, Our Services Make Them Even Better

We don’t just provide software—we provide the support to make it work for you.

Implementation, cloud hosting, training, and ongoing guidance help your team use our K–12 solutions effectively and achieve tangible impact.

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Security

& Cloud Hosting

Our cloud-based products are hosted on AWS, giving you all the benefits of cloud technology while our certified experts handle security, disaster recovery, software updates, infrastructure scaling, and ongoing monitoring.

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Data Migration

& Implementation

We make moving to Mindex solutions simple and stress-free. Our team handles data migration, integration, system setup, and configuration so your district can start using our K–12 products quickly, accurately, and with minimal disruption.

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Connecting Our

K–12 Community

Through our online forum and virtual, hybrid, and in-person user group events, we build connections between districts, ESAs, educators, administrators, and K–12 stakeholders, while giving customers and partners a voice to make meaningful contributions to our Mindex products.

Decades of K–12 Expertise of Driving Student Success

Backed by AWS Analytics Excellence

With over 25 years of experience supporting K–12 districts, Mindex combines deep educational insight with technical excellence. Built on AWS and validated as part of our  ISV solution, our Advanced Analytics platform is available on the  AWS Marketplace, delivering scalable, secure, and reliable analytics you can trust

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Advanced Services

Tier Partner

As an AWS Advanced Services Partner, Mindex is recognized for its team of trained and certified technical experts, with a proven track record in both technical excellence and customer success.

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Data & Analytics

Competency Partner

We are also an AWS Data & Analytics Competency Partner, demonstrating proven success in delivering data and analytics solutions across industries, use cases, and workloads. Our team helps customers evaluate and leverage the right tools and best practices for collecting, storing, governing, and analyzing data at any scale.

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Amazon QuickSight

Delivery Designation

Mindex proudly holds the Amazon QuickSight Service Delivery designation, recognizing our expertise in transforming complex data into actionable insights. We also maintain additional AWS designations, including Amazon EC2 for Windows, and offer Well-Architected Framework Reviews (WAFR) to ensure optimized, reliable cloud environments.

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Mindex Advanced Analytics Steals the Spotlight at AWS re:Invent

During an AI-focused keynote at the AWS re:Invent Conference, Dr. Swami Sivasubramanian, VP of AI and Data at Amazon Web Services, highlighted Mindex and our flagship product, SchoolTool, showcasing how its Advanced Analytics feature, powered by GenAI technology, is democratizing analytics and putting data into the hands of educators.

Watch our featured video

Featured Article on AWS BI Blog

Mindex uses Amazon Q in QuickSight to democratize analytics and drive student success in education

In a blog post co-written with AWS for their Intelligence Blog, we highlight how Mindex Advanced Analytics is democratizing data, putting actionable insights directly into the hands of teachers, administrators, and parents.

Read the full AWS Article

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Featured Article on AWS BI Blog

Revolutionizing School Resource Collaboration: How NERIC and Mindex innovated cross-district course capacity sharing with Amazon QuickSight

In a blog post co-written with AWS for the Intelligence Blog, we highlight how NERIC and Mindex are transforming the way schools across New York State collaborate by reimagining cross-district course capacity sharing with Amazon QuickSight.

Read the full AWS Article

Mindex Course Scheduling Dashboard Example

Setup & Framework	AWS Cloud Usage	Dashboard Development
Annual Fee Covers your custom analytics foundation. Chat with Us	Monthly Spend Includes hosting, storage, processing, and all the cloud infrastructure-- no surprise fees here. Chat with Us	Starting at $5K/dashboard tailored to your unique needs. Request a Quote

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