In New York State, SchoolTool leads the way as the most trusted K-12 student management system.
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In New York State, SchoolTool leads the way as the most trusted K-12 student management system.

Designed specifically to meet NYS requirements and school district needs, it provides secure access to real-time data and time-saving tools. For administrators, faculty, staff, parents, and more, SchoolTool puts important information right at their fingertips.

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NYS Commitment

Track and report in NYS-required formats, easily transfer information between BOCES and home districts, and more—with proactive product updates to meet changing needs.

Learn about our NYS Focus

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Role-Based Access

Customized for each user—so teachers see classes, parents see their children's information, and administrators see a powerful student search screen.

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Advanced Analytics

SchoolTool Dashboards, included with all new installs of SchoolTool, provide an easy way to view data and analyze trends for better decision making.

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The SchoolTool Difference

SchoolTool is the flagship product of Mindex, a top-rated information technology and application development company located in Rochester, NY. Learn why NYS school districts choose the peace of mind offered by the most widely used SMS in the state.

Web Based

Whether at school, home, or abroad, maintain the same functionality securely through a single application—with no need to purchase additional components, and no special configuration, licensing, or software needs.


All PK-12 data is accessible for those who need to see it. This does away with building-to-building migration, duplication of data, and extensive year-end rollover procedures.

Real Time

Any change made by a user in the district is immediately available to everyone: attendance data, student referrals, submitted grades, demographic changes—everything.

Robust Archive

Districts can store student history for attendance, discipline, addresses, contacts, and more. All historical data is easily accessible by everyone who needs it, and a comprehensive audit log tracks changes to data in the system.

Future Oriented

Student and faculty schedules, grading intervals, and many other areas in SchoolTool can be configured for future years at any time—no need to wait until the school year ends to perform these tasks.

Fully Supported

Our Service Delivery team of experienced individuals is accessible 24/7. They can be reached through our online support site. We can even come to you if you need us.

Case study

Saving Valuable Time

Victor Central School District was using a system that couldn't keep up with its needs.  Making the switch to SchoolTool saved faculty time and more.

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Product Features at a Glance

Mobile Access

Get access to the information you need on the go using our mobile site or our mobile application for Android and iOS devices.

Scheduling Tools

Manipulate schedules using our traditional master schedule editor or take advantage of the drag-and-drop functionality in our whiteboard tool.


SchoolTool makes it easy to view and transfer information between BOCES and home districts for CTE, Alt Ed, Special Ed, and P-TECH programs.

Teacher Features

Feature-rich grade book includes customizable grading scales and category weighting with a spreadsheet-style grade entry area.

Custom Export

Use our powerful custom export tool to create reports with any fields you want. Run these reports as needed or set them up to run on a schedule, publish them so other users can run them, or share them as XML files.

API for Integration

Integrate your LMS with our grade book, and pull IEP data into SchoolTool. Our built-in API suite allows for integration with Google, RIC One API, and other OneRoster applications.

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Learn why hundreds of
districts choose SchoolTool!

See SchoolTool in action with a personalized demo.

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"I would go to meetings and everyone in our BOCES and RIC— except for us—were on SchoolTool. It used to get so frustrating because I didn’t like the product we were on, the support we received wasn’t great, and I was very unhappy. We finally switched to SchoolTool. We love it, our teachers love it, and we haven’t looked back since.”
- NYS Superintendent