Simplify Special Education Management in New York State
Helping districts across New York State manage Special Education programs with confidence, compliance, and clarity.
Simplify Special Education Management for New York Schools
Managing special education programs today is more complex than ever. Between evolving state regulations, extensive reporting demands, and the need for seamless collaboration across educators and administrators, districts require more than just basic tools—they need a comprehensive solution designed specifically for New York schools.
That’s where ClearTrack™ comes in.
Originally developed by BT BOCES to address New York’s unique special education challenges, ClearTrack has been trusted statewide for years. Now part of the Mindex family, it combines powerful automation, unmatched flexibility, and dedicated local support to help districts efficiently manage every aspect of special education.
From drafting fully compliant Individualized Education Programs (IEPs) to secure document sharing, Medicaid billing, and access to over 120 pre-built reports, ClearTrack streamlines the entire process—empowering your team to stay organized, maintain compliance, and focus on what matters most: student success.
Ready to see it in action?
Watch the ClearTrack Overview Video or Schedule a Personalized Demo
Why New York Districts Choose ClearTrack™
New York-Focused
Originally developed by BT BOCES, ClearTrack was purpose-built for New York State’s unique SPED needs and continues to evolve with direct input from districts.
Well Architected for Modern Workflows
Easily import IEPs from other systems and manage them with a relational data structure that powers comprehensive reporting and analytics.
Medicaid Included—At No Extra Cost
ClearTrack includes a fully integrated Medicaid billing module at no extra cost—making it easy to check student eligibility, submit claims, and track reimbursements quickly and compliantly.
Built-In Cost Savings
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No hidden module fees
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Lowest per-child usage fee on the market
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Full Medicaid module included
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Maximize reimbursements and efficiency
Click here to learn why school districts across New York are choosing ClearTrack.
ClearTrack Features Built for New York Districts
Feature |
Benefit |
|---|---|
| Customizable Security | Manage access by user, group, or document |
| Compliant IEPs & Templates | Build custom IEPs, letters, and reports easily |
| Secure IEP Sharing | Password-protected, encrypted PDFs |
| Full Medicaid Integration | Streamline claims and reimbursements |
| Comprehensive Reporting | Over 120 pre-built reports including Data Warehouse, State Aid Form A, RS1/RS2, Office of Civil Rights reports, and more |
| STAC Tracking | Track STAC high costs, staff costs per student, and submit school-age filings electronically |
| Seamless Data Integration | Daily imports/exports from your SMS |
| Support for Other Populations | Track 504 plans, AIS, RTI, and more |
For more in-depth information on ClearTrack's features, click here.
A Complete System, Not Just an IEP Generator
ClearTrack does more than help districts draft IEPs—it supports the full lifecycle of special education management:
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Data Warehouse Integration — Meet all NY State reporting requirements
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Document Storage — Upload and store PDF attachments for each student at no extra cost
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Medicaid Billing — Submit and track claims online with full compliance
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BOCES Integration — Collaborate seamlessly on student IEPs with full billing functionality
Built to Support Everyone Involved in Special Education
User |
How ClearTrack Helps |
|---|---|
| Special Education Teachers | Easy access to IEPs, tests, progress notes, reports, and more |
| General Education Teachers | View finalized, uneditable IEPs from your SIS |
| CSE Office Staff | Full IEP and meeting management tools with alerts and compliance tracking |
| District Administration | Advanced security, detailed audit trails, and powerful reporting |
Don’t Just Take Our Word for It
Districts across New York are already using ClearTrack to improve collaboration, simplify compliance, and maximize reimbursements.
“The ease of use for all faculty and staff makes this affordable application a great tool! The support we receive on this product is excellent. I have been using it for over 15 years and have never felt any need to switch.” – Peru CSD
“I have had several veteran therapists say they love being able to use it right out in the field and getting their notes done. The program gives us a much needed form of tracking all the Medicaid requirements and aids us in knowing what we lack.” – Cattaraugus County
The Mindex Advantage
As an established New York-based software company with decades of experience serving K-12 schools, Mindex brings more than just ClearTrack to the table:
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Explore All K-12 Products — including SchoolTool®, Advanced Analytics™, and MTSS Edge
Want to learn more? We’re ready when you are.