How Generative AI Transformed Document Processing and Information Access

Mindex partnered with a tenant screening company that processes a high volume of documents each month to improve operational efficiency and explore how AI could enhance information access and streamline workflows.

The Opportunity: Improving Information Access and Efficiency

Every document contained valuable information, but extracting, organizing, and accessing that information efficiently required significant effort.

The company wanted to explore how AI could help:

Creating a Smarter Way to Access Information with AI

To support these goals, Mindex designed and implemented an AI-powered solution focused on document intelligence, structured data, and natural language search.

Identifying the Information That Matters Most

The first step was determining which data points should be extracted from documents and how that information should be organized for easy access.

This foundation helped ensure the solution would deliver relevant, useful information to users when they needed it.

Extracting and Structuring Data with Amazon Bedrock

Using Large Language Models (LLMs), Mindex automatically extracted critical information from scanned PDFs.

Amazon Bedrock was then used to structure and organize the extracted data, transforming unstructured documents into information that could be easily searched, queried, and analyzed.

Enabling Natural Language Search with Amazon Q

To make information even more accessible, Mindex implemented natural language search, allowing users to ask questions and receive immediate answers.

Using Bedrock's structured data knowledge bases, the solution could interpret natural language questions and generate the appropriate queries automatically. This reduced the need for predefined search functions while creating a more flexible and scalable experience.

Explore How AI Can Support Your Business

Mindex works with organizations to design and implement AI, cloud, and data solutions that align with existing systems, operational needs, and long-term business goals.

With more than 30 years of software development experience and deep expertise in Data & Analytics and AI, our team helps organizations identify practical ways to improve processes, increase efficiency, and unlock greater value from their data.

We’d love to connect and discuss how AI-enabled solutions can help move your business forward.

Turn Documents into Actionable Insights