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How Eastern Suffolk BOCES Modernized Legacy Assessment Reporting with Advanced Analytics

Mindex Dec 1, 2025, 8:30:00 AM

SchoolTool Advanced Analytics

How Eastern Suffolk BOCES Modernized Legacy Assessment Reporting with Advanced Analytics

Eastern Suffolk BOCES (ESB) is a regional educational service agency supporting more than 70 school districts across New York State. Their legacy BOCES Assessment Reporting System (BARS), a suite of Crystal Reports tracking seven years of state assessment and Regents Exam data, provided valuable historical insights but lacked interactivity, customization, and integration with other data sources.

The Challenge

Recognizing the need for a modern, flexible, and scalable solution, ESB sought to update BARS while preserving access to historical data, enabling district-specific customization, integrating third-party and student information system (SIS) data, and supporting the diverse needs of multiple districts, including Big 5 districts such as Syracuse.

To achieve these goals, ESB partnered with Mindex, leveraging their expertise in data analytics to deliver a future-ready, scalable reporting platform tailored to district needs.

Why Mindex

ESB chose Mindex because they wanted a partner, not just a vendor.

Years of collaboration through our SchoolTool Student Management System and other services, including cloud migrations and analytics support, had shown our deep understanding of their operational needs and the complexities of state mandated data and reporting requirements.

ESB leveraged our Advanced Analytics platform to deliver a scalable, reliable solution built on this history of trust and expertise. As an AWS Advanced Tier Partner with Data Analytics Certification, Mindex maintains a long-standing relationship with the Amazon QuickSight team, ensuring ESB benefits from the latest analytics capabilities and a future-ready platform.

The Solution

To modernize assessment reporting, ESB worked with Mindex to leverage its Advanced Analytics platform.

Integrated Data Lake

Consolidate historical and current assessment data, including third-party and SIS sources

Custom Dashboards

Train the ESB Staff Development team to author dashboards tailored to district needs

Distinct Analytics Sites

Provide 70 districts with secure, interactive access for 250,000 students—while also supporting region-wide and ESA-level analysis through aggregated dashboards.

Scalable Platform

Build on AWS and QuickSight to support growth and future AI-powered analytics

The Impact and Key Benefits

A screenshot of the ESBOCES regional-level dashboard displaying data visualizations and metrics.

The modernization of BARS transformed assessment reporting and expanded insights across districts:

Real-time, interactive dashboards for districts to explore assessment data

Integration of SIS and third-party data for a comprehensive view of student outcomes

AI-ready platform supporting future generative AI features such as natural language Q&A and executive summaries

Empowered ESB staff with self-service analytics capabilities
Flexible platform that scales for future growth and advanced insights

Looking for Regional Dashboards?

Our data analytics team can help you create custom dashboards tailored to your needs.

Chat with Our Team →

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